Quotation Format
A quotation template helps businesses provide clients with clear cost estimates for goods or services, supporting transparency and informed decision-making.
- Details item descriptions, unit prices, and total estimated cost.
- Offers clients a breakdown before final billing.
- Allows easy adjustments based on client feedback.
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What Should Be Included in Quotation Format
Business and Client Contact Information:
Include both parties’ names and contact details for easy communication and formalization.
Itemized List of Services or Products:
Provide a detailed breakdown with quantity, unit price, and descriptions, helping clients understand the cost structure.
Quotation Number and Date:
Assign a unique number and date for easy tracking and future reference.
Estimated Total Cost with Taxes:
Present subtotal, applicable taxes, and total estimate for straightforward review.
Terms of Validity and Payment Conditions:
Mention the validity of the quotation, payment terms, and any relevant deadlines to set expectations.
Additional Notes or Special Discounts:
Include any special terms, such as discounts or bulk pricing, enhancing transparency.
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Frequently Asked Questions (FAQs)
A quotation format presents a cost estimate for goods or services, detailing item descriptions and unit prices.
It should contain contact information, an itemized list, total estimated cost, and terms.
Yes, you can include any applicable discounts to provide clear pricing to clients.
It allows businesses to present clear cost estimates, making it easier for clients to review and approve.
No, a quotation is an estimate, not a contract, until approved by both parties.
