Billing plays a crucial role in any business. With good billing software, you can track the growth of the business. Manually entering data into a register and creating accounts at the end of each month is a daunting task but with the help of billing software, these can be automated to an extent and accounts can be made with few clicks.
In this blog, we will understand what is web-based billing and invoice software and whether you should have it in your business. Let’s get started.
What is a Web-Based Billing and Invoicing Software?
A web-based billing software is a digital application that allows you to access to all the features of a billing software online such as keeping records of purchases, sales, expenses, tracking inventory, etc. You can access web-based billing software online either on the computer through your browser or mobile applications.
Benefits of Choosing a Web-Based Billing Software
Here are some of the reasons you can go for a web-based billing software:
Manage Business While Travelling
Web-based billing software allows you to access all the reports, bills, and other transactions online on any web browser even while you are traveling. You just need a laptop or computer to access and you can log in using your credentials on any browser. Moreover, some web-based invoicing software also has mobile applications to access your business transactions on the go.
Real-Time Update
Another advantage of web-based billing software is that all the transactions are updated in real-time on all the devices. Suppose you are traveling and while you are on the system to check the sales of your shop back home, if there are any sales on the spot, it will be reflected on your screen as well within seconds. It allows you to track every minute detail of your business on time.
Paperless
Using web-based billing software allows you to make digital bills and send them to your customers. With Captainbiz, you can integrate your WhatsApp into your account and share bills with your customers on WhatsApp or email as soon as you make them which promotes digital billing and saves time.
No Installation
You don’t have to go through the lengthy installation process on your system if you go for a web-based billing software as you will be provided with your login credentials and you will be able to access your billing software from any device. That means any device you log in from, you can access your business data.
Secure Data Access
All the data you store on your web-based invoicing system is end-to-end encrypted which allows security even if you access your account from a new device which makes it safe.
Minimise Late Payment
Once you start using web-based billing software and keep it updated, you can track the payment due of all the customers as it keeps the ledger maintained all the customers in a single place and eases you to track pending payments.
Features of Web-Based Invoicing Software
Customisable Invoice Designs
You can choose from various available options on your web-based billing software and also can design a template of your own as per your choice and creativity. Here it allows you to add a new section if you wish to.
GST Compatibility
Online billing software is also GST-compatible. So if your business is registered in GST, this feature helps you in determining the percentage of GST applicable for each product automatically while creating the bill.
Manage Your Accounts
When you create invoices using online billing software, it automatically creates accounts for you such as profit & loss accounts, expenses, charts, etc. which makes it easy for you to know the numbers of your business at a glance.
Activity History
Whenever you make bills in your online billing software, it gets stored in the cloud and you can track each invoice you have made in the past for any reference and even change it if you have made any mistakes while it was created.
Credit Note
An online billing software also allows you to create credit notes for your vendors or customers. Every business has a different rule for credit notes, you can customise it in your billing software as per your convenience.
Conclusion
While selecting an online billing software, you must keep in mind these features to select the best billing software for your business. A web-based invoicing tool that is easy to use and offers flexibility can be a backbone for growing your business.
Subscribe to Captainbiz GST billing software today and give new heights to your business.
Also Read: Billing Software For Manufacturers, Retailers, Service Providers And Distributors/Wholesalers
Frequently Asked Questions (FAQs)
What are the benefits of online billing software?
Online billing software allows you to access it from any device from anywhere and it has advanced features such as WhatsApp integration, live inventory tracking, creating GST bills, etc.
Is online billing software safe to use?
Yes, online billing software is end-to-end encrypted and it gives security even if you use your business account on new devices.
How does online billing software help businesses in scaling?
Online billing software helps businesses scale in many ways such as tracking payment status, live inventory tracking, checking profit & loss, and many more advanced features.
Can I use online billing software for small businesses?
Yes, online billing software can be used in any kind of business regardless of the size and category of business.
Do I get customer care support if I get stuck?
Typically, all online billing software provides service to their customers. You must select an online billing software that has a good reputation and a dedicated team of customer care.